Land Records

The Clerk of the Circuit Court’s land records division records real estate documents such as:

• Assignments
• Certificates of satisfaction
• Deeds
• Deeds of trust
• Plats

The clerk’s office also dockets judgments and files UCC statements, which are liens on real estate.

Looking up Land Records

If you wish to access King William County land records or record a document, you may do so in person at the clerk’s office weekdays, 8:30 a.m. to 4:30 p.m. 

Recording Land Records

E-recording from Simplifile is now accepted.  Get started by calling 800.460.5657 or visit simplifile.com.

E-recording from CSC is now accepted.  Get started by calling 866-652-0111 or visit erecording.com.

View Virginia’s Judicial System Deed Book as it includes forms for commonly used documents you might have reason to record with the clerk’s office. These forms include:

• Certificate and Affidavit of Satisfaction
• Certificate of Partial Satisfaction
• Certificate of Release of Mechanics Lien
• Certificate of Release of Memorandum of Lis Pendens Attachment
• Memorandum for Mechanic’s Lien Claimed by General Contractor Under Virginia Code 43-5

Please note that the clerk’s office cannot accept any forms in which grey boxes appear. To avoid the form printing with grey boxes, print the form using the "Print for Submission to Court" button, rather than the print feature on your Internet browser.

Recording Documents

For a document to be recorded, it must:

• Cover sheet is required, click here to select King William County Circuit Court and generate a cover sheet.
• Be accompanied by a self-addressed stamped envelope so that all documents may be returned once scanned, indexed, and verified.
• Be accompanied by the appropriate recording fee. View the Virginia’s Judicial System Recording Cost Calculator to determine the fee. The clerk’s office can accept fees paid by check, cash or money order. 
• Do not include a social security number. In accordance with Virginia law, the clerk’s office will not knowingly record any document that contains a social security number.
• Include original signatures, properly acknowledged
• Include a Tax Map Number if the document pertains to real estate. You can determine the Tax Map Number by contacting the commissioner’s office at 804-769-4941.
• View the Library of Virginia’s Standards for Recorded Instruments. Plats must meet the Library of Virginia’s Standards for Plats.

  SECURE REMOTE ACCESS (SRA)

  Pursuant to Virginia law, the Circuit Court Clerk makes land records available via a Secure Remote Access (SRA) site.

• Access to the SRA site is granted to subscribers with a valid user name and password.
• Access is provided by subscription only.
• Subscription fee must be paid in advance.

For more information regarding the SRA system and subscription requirements, please visit Circuit Court SRA access.